CCPA Notice at Collection for California Employees and Applicants

Western Mutual Insurance Group collects and uses Personal Information for human resources, employment, benefit administration, health and safety, business-related purposes and legal compliance. Below are the categories of Personal Information we collect and the purposes for which we intend to use this information:

• Demographic data, such as your full name, gender, date of birth, race, ethnic origin, marital status, disability, and veteran or military status.
• Contact information, such as your home address, telephone numbers, email addresses, and emergency contact information.
• Dependent's or other individual's information, such as their full name, address, date of birth, and Social Security numbers (SSN).
• National identifiers, such as SSN, passport and visa information, and immigration status and documentation.
• Educational and professional background, such as work history, academic and professional qualifications, educational records, references, licenses, permits, memberships, certifications, and interview notes.
• Employment details, such as your job title, position, hire dates, compensation, performance and disciplinary records, and vacation and sick leave records.
• Financial information, such as banking details, tax information, payroll information, and withholdings.
• Health and Safety information, such as health conditions (if relevant to your employment), job restrictions, workplace illness and injury information, and health insurance policy information.
• Information Systems (IS) information, such as your search history, browsing history, login information, and IP addresses on the company's information systems and networks.
• Biometric information, such as facial recognition and fingerprints.
• Geolocation data, such as time and physical location related to use of an internet website, application, device, or physical access to a company office location.
• Background check information, such as information necessary to complete background or other checks when permitted by law, and social media profiles.
• Inferences, such as profile or summary about preferences, characteristics, attitudes, intelligence, abilities, and aptitudes.

Western Mutual Insurance Group collects Personal Information to use or disclose as appropriate to:

• Comply with all applicable laws and regulations.
• Recruit and evaluate job applicants and candidates for employment.
• Conduct background checks.
• Manage your employment relationship with us, including for:
  • onboarding processes and communicating with you;
  • timekeeping, payroll, and expense report administration;
  • employee benefits administration;
  • employee training and development requirements;
  • the creation, maintenance, and security of your online employee accounts;
  • identity verification;
  • reaching your emergency contacts when needed, such as when you are not reachable or are injured or ill;
  • workers' compensation claims management;
  • employee job performance, including goals and performance reviews, promotions, discipline, and termination;
  • making travel arrangements; and
  • other human resources purposes.
• Manage and monitor employee access to company facilities, equipment, and systems.
• Conduct internal audits and workplace investigations.
• Investigate and enforce compliance with and potential breaches of company policies and procedures.
• Detect and prevent fraud.
• Operate, manage, and maintain our business.
• Develop, improve, repair, and maintain our products and services.
• Engage in corporate transactions requiring review of employee records.
• Maintain insurance policies and coverages, including for workers' compensation and other liability insurance.
• Perform workforce analytics, data analytics, and benchmarking.
• Administer our operations, including for safety purposes.
• For marketing purposes.
• Maintain records.
• Exercise legal rights or defend legal claims.

If you have any questions about this Notice or need to access this Notice in an alternative format due to having a disability, please contact Carmen Estrada at [email protected] or 1-949-724-9402.